How to make Journal Entries in Accounting - Explanation

Journal Entries in Accounting are the process of analyzing and recording business transactions in chronological (day to day) order. In this book, all transactions are recorded and it is known as Journal Daybook. It is also called the Book of Prime or Original Entry book. The journal entries are the foundation of the accounting system and it is also the first step of the accounting cycle.

The standard format for Journal Entries in Accounting:-

Journal-Entry-Format[/caption]

Explanation of all column of the format of journal entries: -

1. Date column:-

In the Date column, we have to enter the date of the transaction. Like: Owner start the business with Rs. 5,00,000/- on 21/02/2018. So, we have to enter the 21/02/2018 in the date column.

2. Particulars:

In the particulars column, We have to write three things.

1. Debit Accounts: - Name of all accounts which will be debited in the transaction
2. Credit Accounts: - Name of all account which will be Credited in the transaction
3. Narration: - Description of the transaction in short for future reference.

3. Ledger Folio:

In the Ledger Folio column, We have to note the page number of the Ledger where the transaction is posted in the ledger

4. Debit Amount:

In the Debit Amount Column, We have to enter the amount related to debit account individually in the transaction.

5. Credit Amount:

In the Credit Amount Column, We have to enter the amount related to Credit account individually in the transaction.

Rules of Debit and Credit:

In Journal we record all day to day Financial transaction of business. We have to record these with some standard rules/principle of accounting, With the help of rules, we know that which of the item/account will be credited or debited. these are explained in following topics you can check these out from the following links. https://tutorstips.com/golden-rules-of-accounting/ https://tutorstips.com/modern-approach-of-accounting/ Examples for the Journal Entries:- Here, We will explain it With the following Examples of the Journal Entries. We have treated all the examples with golden rules of accounting. you can use modern rules of accounting.

Example No. 1: -

Date 01/02/2018: Purchase Furniture for Rs. 10,000/- Solution:- First, get the affected account. we have highlighted them with red colour. Date 01/02/2018: Purchase Furniture for Rs. 10,000/-

Select affected Accounts from the transaction	Select the nature of Account	Select Rule which will be Applied on these accounts	Affect of a transaction on these accounts	The condition of Rule applied	According to Rule, get know which account will be Dr./Cr.
Cash ->	Assets ->	Real Account ->	Cash paid for the purchase of asset ->	Goes out	Credit
Furniture ->	Assets ->	Real Account ->	Furniture purchased so, It Comes In the business ->	Comes In	Debit

We are having a Debit account name = Furniture Account and Credit account name = Cash Account So, We will put it into the format of Journal Entries shown as the following: - Journal-Entry-Example-No-1

Example No. 2: -

Date 05/02/2018: Purchase Furniture for Rs. 10,000/- From Aman on Credit Solution: Date 05/02/2018: Purchase Furniture for Rs. 10,000/- From Aman on Credit

Select affected Accounts from the transaction	Select the nature of Account	Select Rule which will be Applied on these accounts	Affect of a transaction on these accounts	The condition of Rule applied	According to Rule, get know which account will be Dr./Cr.
Aman->	Person ->	Personal Account ->	Aman supplied furniture ->	Giver	Credit
Furniture ->	Assets ->	Real Account ->	Furniture purchased so, It Comes In the business ->	Comes In	Debit

We are having a Debit account name = Furniture Account and Credit account name = Aman Account

So, We will put it into the format of Journal shown as the following: -

Journal-Entries-Example-No.2

Example No. 3: -

Date 05/02/2018: Salary paid to Employees Rs 5000/- Solution: - Date 05/02/2018: Salary paid to Employees Rs 5000/-

Select affected Accounts from the transaction	Select the nature of Account	Select Rule which will be Applied on these accounts	Affect of a transaction on these accounts	The condition of Rule applied	According to Rule, get know which account will be Dr./Cr.
Cash ->	Assets ->	Real Account ->	Cash paid for salary ->	Goes out	Credit
Salary->	Expenses->	Nominal Account ->	Expenses for the business ->	All Expenses	Debit

We are having a Debit account name = Salary Account and Credit account name = Cash Account

So, We will put it into the format of Journal shown as the following: -

Journal-Entries-Example-No-3

Check out the Basic Journal Entries for the following: -

1. Capital account
2. Drawing
3. Purchase of Goods/Inventories
4. Sale of Goods
5. Purchase of Assets
6. Sale of Assets
7. Expenses
8. Incomes

Other Important Journal Entries: -

• Compound Journal Entry
• Opening Journal Entry
• Discount Allowed
• Discount Received
• outstanding expenses
• Prepaid expense
• Accrued income
• Prepaid income
• Bad Debt
• Bad debts recovered

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